Bulk Uploading Companies

Bulk Supplier Upload (iBuy, B2B)

Bulk upload your supply chain to B1LINK.

• From the My Office > Onboarding menu, companies are able to initiate a bulk upload of their supply chain onto B1LINK. 
• Companies can download a template Excel sheet and populate with their supply chain details and then upload directly into B1LINK.
• From My Office > Onboarding, select “UPLOAD MY SUPPLIERS".
• Download the Excel template and populate the spreadsheet with the company details requested in the template.
• A maximum of 20 000 supplier records can be uploaded per batch.
• User should save the spreadsheet, and use the upload tool, or drag and drop function to upload the spreadsheet into B1LINK.  
• After the file has been uploaded, the user can close the upload tool and navigate away from the onboarding page while the upload continues in the background.  If the user opens the popup again while there is still an upload in progress, the progress bar will indicate how far the process is until completion.     
• Once the upload is complete, the user is presented with a "failed" report that displays details of the supplier records that were not uploaded for one or more of the following reasons:
  • Duplicate records were found (Only the first record is uploaded, all other duplicates are ignored and are not uploaded)
  • Company details missing (User did not populate all the company details correctly)
  • Company has already been invited through a MTO request already, which is still pending.
  • Vendor number already exists for another supplier on your supply chain.
  • Email address is not valid or risky. 
    • Companies with valid emails addresses are sent invitations to register on B1LINK.
    • Companies with non-valid or risky emails are created as "MANUAL" records and no invitation emails are sent to the company. 
• For iBuy Subscription, successfully uploaded suppliers can be viewed on the onboarding page in an "Awaiting Supplier Invitation Acceptance" approval status.  
• The supplier approval status will be updated to "complete" when the supplier registers in full using the unique invite link in the email sent during the supplier upload process.  
• The fully completed company profile can be viewed on Find Companies page, with the selected ERP number used in the upload process.   
• For B2B Subscription, a manual supplier record in an existing state is created. The supplier will be created with the given vendor number, supplier type and contract tier where applicable. The same functionality and limitations apply to normal manual suppliers created thorough the MTO process as with suppliers uploaded using the upload tool.
• Where a supplier responds to the companies invitation to register, the manual supplier record is absorbed in the new supplier record once registered and submitted to B1LINK.  The record will reflect the given vendor number selected in the upload process.
• The fully completed company profile can be viewed on Find Companies page.
• Compliance details are available, where applicable and subject to the subscription package the supplier selected when submitting their company details to B1LINK.